Hiring and training an assistant can seem like a Catch-22. You would hire and train someone to lighten your work load if you only had time to do it.
However, by not taking time to hire and train an assistant, entrepreneurs end up spending more time doing recurring tasks and less time doing their genius work. Why have a business if you’re not able to spend time doing your genius work?
I’m going to walk you through the easiest and fastest way to delegate to an assistant for almost any recurring task in your business.
Warning: Once you read this, you’ll have no excuse for not hiring help nor having enough time to do your genius work.
What you need
1. ScreenFlow Software
ScreenFlow is software created by a company called Telestream. It’s $99, though there is a free version. The free version leaves a watermark on the video, which usually isn’t a problem if you’re making a video for only one or two people to watch.
2. 5 Minutes
How to do it
1. Choose the task
Choose 1 recurring, preferably weekly task you currently do for your business.
2. Record yourself completing the task
Next time you do this task, record yourself doing it using ScreenFlow. Narrate the process of completing the task; explain what you’re doing as you’re doing it. Talk through any details that are important to remember or places where your assistant could get tripped up.
Time to complete (beyond completing the task, which you do anyway): 2 minutes.
3. Have your assistant give it a try
Have your assistant watch that video the complete that task the following week, without hitting the “submit” or “send” button if that applies. Check her work, see if she has questions. Fill in gaps and explain things she missed or didn’t understand.
Check-in time: 2 minutes.
4. Have your assistant do it again
Have her do that task again next week. Check her work. See if she has further questions.
Check-in time: 1 minute.
Next week, that task is on her plate and off of yours.
That should do it.
With only 5 minutes more than it takes you to normally complete a task, you trained your assistant to take it over for you. She’s happy because she has a clear explanation on what to do and how to do it. You’re happy because it’s one less thing you need to take care of.
How are you going to use this tip in your business? What have been your most effective methods for training an assistant? Please share!